Can i send email to multiple recipients without them knowing

How to send an email to multiple people

There is a few ways to send emails to numerous recipients, starting from laborious ones, such as manually copying and sending each message manually to an effortless ones where you can use distribution list and mass mail to send out your messages in few clicks, but ending up with a messages where each recipient gets his own, customized copy and they don't see any of the other recipients or even know your message was a mass email in the first place!

What does cc in a email mean

Cc means "Carbon copy" - meaning the user will get an exact same copy oft he email as the recipient in the To field and both the main recipient and the recipient of the copy will see each others' email addresess in the header fields To and Cc.

How to send email to multiple recipients without them knowing

Some might ask how to send an email without showing recipients. The most obvious solution would be to add just one recipient per message, but you can achieve the same by adding your email addresses into the BCC line instead of the TO line.

How to send a bcc email?

Either there will be separate lines for CC and BCC under the TO line in your existing email window or these should be a button or link next to the TO line showing something like "Show Cc and Bcc" - many email apps will let you set these lines to be visible by default if you need to use them often.

When you send an email to all recipients in BCC the recipients will not see the email addresses of others, instead the message will look as if it was sent to "Undisclosed recipients", making it obious the message was mass sent to a larger number of people and it's not a message just for you. While a valid option in personal setting, this can give an appearance of being a spam or unimportant message to your recipients. Send such message as mass mail is a much more professional option.

How to send mass email?

This can differ in different apps, but eM Client makes it very easy - you simply input your recipients' email addresses into the TO field and then instead of using the Send button you can click the downwards arrow to the right to open other Sending option. Select 'Send as Mass Mail' and eM Client will create a separate copy of the message for each recipient in the To field.

How to send mass email in outlook

With the desktop version of Microsoft Outlook you can use the mass mail (or mail merge) in a combination of creating your template in Word and your contact list in Excel and then use Outlook to link up, create and send out the messages. You can find the whole tutorial on Microsoft support's website - Use mail merge to send bulk email messages.
But for personal use, this is very much taking a sledgehammer to crack a nut.

For the online Outlook webmail you will need to use the blind copy approach. How to blind copy in outlook? The BCC button is directly in the top right corner.

How to send mass email in gmail

Gmail is the most popular free email provider, and while it is great for sending emails directly, it is not the best solution for mass mailing in the proffesional setting. While you can get add ons for Google sheets to replicate the mail merge of Microsoft Outlook, you might hit a wall one you try to send more than 500 emails per day - because that is what Gmail's limit is and after this, you need to wait 24 hours before being able to send emails again.
Gmail also has very strict guidelines on sending out mass mails, so if large part of your messages are marked as Spam or send to undeliverable addresses, you might end up with a temporarily disabled account.
But for personal, small scale emailing you can of course use the CC and BCC functionality without fear.

How to cc someone in gmail?

The CC button is available in the top right corner of the new email window in Gmail webmail. You can also use the Ctrl + Shift + C to make the CC field show up.
If you need to learn how to blind cc in gmail, the BCC option is also in the top right and can be opened via Ctrl + Shift + B. Sending a message to numerous contacts in the BCC line will show the undisclosed recipients gmail in the TO line.

In the world of online sales and marketing, it’s common practice for organizations to get in touch with a long list of contacts at the same time while simultaneously making the message seem personal.

To email each recipient individually would clearly be out of the question. Thankfully, there are ways in which a personalized email can be sent in a mass campaign, where each recipient is prevented from seeing who else is receiving the same message.

Here, we’ll show you how Gmail can help you with this and how Right Inbox has a special new feature to make it even more straightforward.

• Why you Might Need to Hide Recipients in a Mass Email
• How to Use the BCC method in Gmail
• Potential Problems with BCC in Gmail
• Using Mail Merge within Gmail
• Introducing Right Inbox’s “Mail Merge for Gmail” feature
• Summary

Why you Might Need to Hide Recipients in a Mass Email

All sorts of departments might have reason to hide recipients in a mass email.

The most obvious ones are sales and marketing teams, needing to reach client and prospect lists in one big campaign. Recruitment agencies and organizations might also need to hide recipients in their mass communications to members or customers.

In all of these examples, it would be poor practice to reveal each email address to all recipients. Not only is it a privacy breach, but it also looks somewhat unsophisticated in 2022!

The advantage of hiding email addresses in a mass campaign is that it feels more personalized, less spammy, and is more likely to elicit a positive response. The net result is higher engagement and a smaller chance of your email being banished to the spam folder or deleted outright.

How to Use the BCC method in Gmail

To use the BCC method within Gmail, you can follow these steps to ensure your recipient email addresses are hidden:

1. Open Gmail and sign in.
2. Open a new email and write the message you intend to send to your contact list.
3. Click BCC in the top-right of your Compose window.
4. Add all the email addresses to which you intend to send the message. It might help to copy and paste your list into this field.
5. Add an email address into the “To” field. Since your email has to be sent to someone, you do need to enter a direct email address, even if it is your own.

Potential Problems with BCC in Gmail

Even though Gmail makes it easy for you to send bulk email campaigns, it does have some issues to be aware of.

1. BCC looks unprofessional

Although using BCC in Gmail is a good workaround if you don’t regularly send out mass email campaigns, it’s not as elegant as other tools and features available.

While recipients will not be able to see who else is receiving the email, they’ll be able to see themselves listed as a BCC instead of a direct recipient in the “To” field. This in itself will suggest to them that they’re receiving a mass email.

The worst-case scenario is that Gmail will interpret this email as spam and direct it to your recipients’ Spam or Junk folders.

2. You can’t capture data insights

If you’re sending out a mass campaign using BCC, it’s impossible for you to track who has opened the email, let alone other data such as click-through rate, and the time recipients opened the email.

3. You might reach Gmail’s sending limit

Gmail typically has a generous sending limit of hundreds per day, but if you’re sending a BCC email to more than your allocated amount, you may need to consider whether Gmail is the right tool for your campaigns.

4. You can’t personalize the email

When you’re using BCC, you’re unable to fully personalize the message by using, for example, a recipient’s first name. Online email marketing software will let you automate this and ensure that a more tailored message is sent to each of your customers, even when you’re sending out one message to a database of contacts.

Using Mail Merge within Gmail

Rather than using BCC, there is an option to use Mail Merge in Gmail. There are several complicated steps to this, but for more, you can read our step-by-step guide here.

Introducing Right Inbox’s “Mail Merge for Gmail” feature

Because using BCC within Gmail isn’t the best way to send a mass email campaign.“Mail Merge for Gmail”, part of the Right Inbox Chrome extension, lets you contact multiple recipients with a customized message, and thereby scale your outreach without using the personal touch.

It’s not straightforward using Gmail to send a bulk email campaign, whether you’re using Mail Merge or BCC, but our new feature removes the unnecessary steps, making it a much easier process. With Mail Merge for Gmail you can:

• Contact a large number of people with a customized personal message
• Improve and scale your cold email outreach within Gmail
• Use together with Sequences to automatically follow-up with prospects
• Used together with email tracking you can also see who’s opened your email and how many times they’ve opened it.

Not only this, but it gives you insight into how many recipients have opened your email, in which location and on what device, and how many have clicked on any links within your message. This kind of insight, combined with Right Inbox’s Sequences, will let you follow up on your campaigns in a targeted, useful way.

Summary

Gmail will let you email several recipients at a time while preventing them from knowing who else is receiving the same email. This is good news to anyone who needs to reach lots of people with the same message, but without the danger of privacy violations.

That said, this process is lacking in sophistication, and can easily result in your messages slipping straight into recipients’ spam folders.

With Right Inbox’s Mail Merge for Gmail feature, you can reach a bulk contact list with one message while also personalizing the message to each recipient. And with its ability to let you track your recipients’ opens, click-through, location, and device, your email campaigns will be supercharged with the added sophistication of a CRM.

How do I send an email to multiple people without them seeing each other?

Can you send an email to multiple recipients without them knowing Gmail?

How do I send a mass email individually?